CompanyIntroduction
To run an organisation, it is essential to have an administrative system and procedures for the board of directors, employees and management. In this context, heads of firms are held accountable for the regulations and rules placed for the administration procedure (Yan, Xiong and Miao, 2014). There is a certain set of systems that is followed within the organisation, and the owners of the firm are responsible for making sure that rules and regulations are properly followed. This report is over a system related to the leave approval system, which is LeavePlanner Absence Management Software that is currently being followed in small business organisations.
The need for the new system to be followed
Within the organisation, the work is being divided among workers, and for each day, work is planned. However, it becomes difficult for the management to operate effectively when any of the workers takes leave. The burden of work falls on the other employees. With this respect, the system for approval of leave will consider the condition of the firm and make sure that the leaves taken by workers are properly managed (Bian, Xie and Jiawei, 2014). When work is managed, then it will be favourable enough for the management to undertake to day to day activities performed by employees effectively and efficiently. There are other systems like SAP Time Management and POWL to accept and reject the absence of employees. For more insights, consider seeking management assignment help UK.
Developers with organisational policies and procedures
In order to make sure that this system is developed, it is essential to have developers who will be involved. In this context, it includes IT technicians, administration system consultants, software suppliers, IT trainers and equipment suppliers. It is essential to have a cost estimate so that the system can be implemented in an effective manner.
Selection of suitable developers
To make sure that the system of leave approval is developed, it is essential to have effective support from IT technicians, as they will be helpful enough to make sure that the system is developed (Samaranayake, Cheung and Cheung, 2014). In this process, it is also essential to convey all types of information so that they will be able to make the software which is user-friendly and leaves taken by workers can be managed, and the rate of performance can be raised. When information is conveyed, developers will be able to understand the requirement and make changes in the software accordingly.
Strategies to implement a system
In order to implement the system, it is important for all the stakeholders to have proper information related to the system that has to be implemented. Management will make use of two different strategies that will help to make the system work. For this purpose, external consultants will be used as they will be able to provide proper information about the areas that have to be considered, with the help of which the risk involved can be eliminated. Further, change management strategies will be used as all the stakeholders may not be able to accept the changes that management wants to implement (Jelacic, Bowdle and Togashi, 2015). Further, it is a type of systematic process that is helpful to make sure that the changes can be adopted in an effective manner. For deeper understanding, students can seek assignment help on this topic.
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To make the system adopted within the organisation, the first step will be to convey to all the stakeholders about the new system that is to be used. This way, when the system is implemented, employees will develop their mind in positive manner. The system will be developed and designed, and before making it, it is essential to make sure that proper testing is done, as there are conditions in which some kind of issues can be faced. Then the system will be introduced, and there will be training provided so that employees can make use of the system to apply for leaves.
Alternative method if the system goes offline
There are conditions in which the system can go offline. This can create issues for employees. In order to overcome this type of issue, it is essential to make sure that workers are provided with proper information so that in such conditions employees need to make use of email so that management will get to know they have applied for leave (Crowe, Pandeya and Whiteman, 2014). Further, when the issues faced in the system are resolved, the leave taken by workers will be included in the system. The information provided through mail will help in considering the leaves that are taken by workers, and late on when the system gets online, employees can include in it.
Developing a communication system
To all Employees,
This is to inform that there is a new system that will be used in the coming days. This system will be helpful enough to manage the leaves that are taken by workers. This system is implemented in order to reduce the burden on workers when other employees take leave. It is recommended to avoid taking unplanned leaves until there is any kind of emergency. Further, planned leaves will be effectively managed with the help of this new software (Ali, Zevenbergen and Tuladhar, 2014). In order to learn and to make use of the new system, there will be training that will be scheduled. Training will be for 1 hour, and this will enable us to convey all the related information through which the system can be used effectively.
Training and support for staff
The rate of employees taking leave is increasing, and due to this issue, management is facing problems in order to complete the work or the task on time. Further, the new system that is to be implemented can not be enacted instantly, but it is essential to provide workers with proper training so that they will be able to make use of the system in an effective manner. During the course of 1 hour, individuals will be provided with the information related with the way which it can be used. How leaves can be applied and the procedure required to fill up the form. The system will calculate the probability of work and the leaves taken by workers (Yan, Xiong and Miao, 2014). There are conditions in which the system can cancel the request for applying for leave in case the workload is high.
Risk management plan
There are different types of risk that can be faced by management in order to make the system. For this purpose, it includes a lack of interest among workers in using the new system. Further, there are also conditions in which the training provided was not effective. In addition to this, there is also a risk due to a lack of confidence. Different types of considerations can be with the help of which the rate of risk can be reduced. With this respect, the training will be scheduled by an expert who will be able to clarify all the doubts that workers have. When doubts are clarified, then the rate of confidence will be raised (Bian, Xie and Jiawei, 2014). Further, interest will be developed when workers are informed about the reasons and benefits that employees will get when a new system is used.
Conclusion
From this report, it can be articulated that with time, there are many changes that are implemented within the organisation. It is a difficult task that has to be considered in order to convince employees to accept the change. All workers will be in favour, and so there should be effective communication so that the workers can adjust to the changes. For students exploring this topic and wondering how to present it effectively, seeking support with do my assignment can provide valuable guidance.
References
- Ali, Z., Zevenbergen, J. and Tuladhar, A., 2014. Assessing the Quality of Land Administration System in Pakistan Using a Systematic Approach of Case Study Methodology.American Journal of Rural Development.
- Bian, J., Xie, M. and Jiawei, Y., 2014. CLARA: an integrated clinical research administration system.Journal of the American Medical Informatics Association.
- Crowe, E., Pandeya, N. and Whiteman, D. C., 2014. Effectiveness of quadrivalent human papillomavirus vaccine for the prevention of cervical abnormalities: case-control study nested within a population-based screening programme in Australia.
- Jelacic, S., Bowdle, A. and Togashi, K., 2015. A system for anaesthesia drug administration using barcode technology: the Codonics Safe Label System and Smart Anaesthesia Manager™.Anaesthesia & Analgesia.
- Samaranayake, N. R., Cheung, S. T. D. and Cheung, B. M. Y., 2014. Implementing a bar-code assisted medication administration system: Effects on the dispensing process and user perceptions.International journal of medical informatics.
- Yan, Y., Xiong, S. and Miao. Design and implementation of an educational administration information access system based on the Android platform. In Frontiers and Future Development of Information Technology in Medicine and Education, Springer Netherlands.
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