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Introduction

Project management is the tool of planning and organizing resources of an organization in an effective manner for moving the tasks to completion. With the help of close monitoring, managers can wind up the proposal within stipulated time duration successfully (Cameron and Green, 2015). Present report will discuss seven phases of DSDM along with the nine principles of dynamic system development methodology (DSDM). Strengths and weaknesses of different project management structures will be defined in this study. Essential qualities required in an efficient project manager will be explained in this report as well. Apart from that, calculation of lower and upper bound for BCWP will be done. Last but not the least; elements of change control system will be highlighted and a sample change request will be designed in this assignment.

Task 1

1.1 Project and Project Management

Project can be defined as a set of activities that are required to achieve the objective of entire proposal. It may take a few days, months or years to get accomplished that completely depends upon the amount of work involved. It is designed by the manager in such a manner that probability of failure can get reduced to a great extent (Mills and Gay, 2015). Characteristics of project are described as below:

  • A project is a collaborative enterprise that involves research and designing the activities carefully so that particular aim can be achieved. It can be defined as a repetitive or non-repetitive functional work for producing the specific project.
  • It has defined beginning and closing period.
  • Output of project can be measured by proper monitoring.

Project management is the body of knowledge, skills and tools to the project activities for meeting the needs of proposals. It falls into five groups, that is, initiative, planning and execution, monitoring along with controlling and closing. The major focus of project manager in on time, scope, quality, risk and cost of completing entire project. The three main phases of project management are designing, execution and implementation.

It is a beneficial tool through which entities can analyze the situation and prepare plan in such a manner that they can get optimistic results at the end of period. Many a times, project gets canceled before it comes to the final stage. There are many reasons of cancellation such as over budget, time length, stakeholder’s benefits, etc. It is essential to monitor the activities time to time for getting estimated results (Mubarak, 2015). Benefits of sound project management are as follows:

  • Better efficiency in delivered services: Project management supports the project manager in completing tasks within time period. As it provides road map so, no confusions takes place in the mid of project.
  • Increase risk assessment: In this, manager of company lined up the entire activities and procedures. So, risks can get reduced and manager can start project at the right time.

With the help of this tool, managers can successfully complete the task and gain positive results in the organization.

1.2 Measuring Project's Success

Success criteria are such standards through which an organization can judge the project. There are several factors and on the basis of them, manager can measure its success:

  • Scope: Each project has its own aim, if it is achieved at the end of time duration then it can be said that project is successful. If the proposal has meet with the objectives then it can be called as successful otherwise, it would get failed.
  • Schedule: It is another criteria through which success or failure of project can be measured. It looks upon the factor whether it has completed on time or not. if project is not being completed on time then manager look upon the factor that how far project was from estimated schedule.
  • Budget: It is the major factor that influences entire proposal. If project has finished within estimated budget that indicates that it has gained success but if it went over the budget then it will not be considered as a successful proposal.
  • Team and customers satisfaction: It is another criteria of measuring success. There are many people who are involved in the project. They put their best efforts to make it successful. If at the end all team members are satisfied with the performance of the project then it can be said that it is successful.
  • Quality: It is essential to look upon the quality factor whether actual project has reached to quality standards or not. After the completion also, quality plays the major role and if it is maintained then it can be said that as a successful project.

Winter Hungama Project

It is an event which is organized by university in festival season. All students, teachers and principals participate actively for making it successful. In this, students have designed some activities for the audience such as debate, games and quiz competition. For the entire project, they have decided the budget of£1000 in which £200 is for food, £100 for guest’d welcome and arrangements as well as remaining money is allotted for rest of the activities. Main objective of organizing this event is to get returns on it approximately 20% of the total investment. Another aim was to successfully complete the event within specified time duration. To enahcne participation of students is another objective of this project (Dell, Newton and Petroff, 2016).

1.3 Phases and principals of DSDM

Dynamic system development method (DSDM) is the tool which focuses on delivering quick business solutions. It helps to ensure the feasibility of project before it is created. Seven phases of DSDM are as follows:

Phase

Description

Pre-project

It is the initial phase which occurs before project gets officially started. In this stage, managers take their decision whether to start it or not.

Feasibility

It is a phase in which team members look upon the resources and time period so that actual viability of the proposal can be evaluated. Research is done quickly so that it would not consume too much time (Müller and et.al, 2013).

Foundation

In this phase, managers ensure that project is being understood effectively by all involved persons so that authorities can set baseline related to technology and standard before the beginning of activities.

Exploration

It is a development phase in which team works to explore the project.

Engineering

It is an iterative development stage in which solutions of each problem are find out by the managers.

Deployment

It is the stage in which project is almost wrapped up. In this, team compares the actual results with projected output.

Post project

In this, project has been created and now, it is maintained by the team members.

Nine principals of DSDM are as follows:

Focus on Business Needs: It concentrates on the business needs and managers have to focus on business priorities.

Deliver on Time: Time boxes are needed to be planned in advance by the team so that they can complete the project on time without any failure.

Collaborate: All team members need to work as a team. It helps in developing better understanding and speed (What is DSDM?, 2017).

Never Compromise on Quality: Quality is the major factor that needs to be focused by team members.

Build Incrementally from Firm’s Foundations: Enhance confidence of stakeholders and take timely feedback so that project analysis can be done significantly.

Develop Iteratively: It might be possible that managers have to modify the work. They have to confirm that solution is right for particular task.

Communication: Face to face interaction helps to increase understanding and reduce confusion.

Demonstrate Control: It is necessary to make effective control and monitor over activities so that it can meet the business objectives effectually.

1.4 Pull the Plug on Project

Sometimes, project manager has to take cost effective actions that is pull the plug to close the project. It is a difficult decision for the project manager because it can harm the image of organization. Staw and Ross has given several reasons because of which managers have to take such decision and it is required to be abandoned. Several reasons are described as below:

  • Nature of the project is the main reason. There are many projects in which some temporary problems are attached. When these issues arise then manager tries to end the project before it created major problems (Barry and Jerry Ross, 2017).
  • High closing cost is another reason because in this, organization cannot get high salvage value.
  • Psychological factors such as motivation, rewards, etc. can create this situation.
  • Intermittent rewards give a positive sign that overall things can get improved.
  • Social pressure is another reason that lead pull and plug on project.

References

Books and Journals

  • Cameron, E. and Green, M., 2015. Making sense of change management: a complete guide to the models, tools and techniques of organizational change. Kogan Page Publishers.
  • Dell, A. G., Newton, D. A. and Petroff, J. G., 2016. Assistive technology in the classroom: Enhancing the school experiences of students with disabilities. Pearson.
  • Mills, G. E. and Gay, L. R., 2015. Educational research: Competencies for analysis and applications. Pearson.
  • Mubarak, S. A., 2015. Construction project scheduling and control. John Wiley & Sons.
  • Müller, R. and et.al., 2013. Project management knowledge flows in networks of project managers and project management offices: A case study in the pharmaceutical industry. Project Management Journal. 44(2). pp. 4-19.

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